RotaTrack is a management tool for reporting, projecting & recording all departmental activities in any industry.
RotaTrack £3125: proved in hospitals for fixed sessions & shifts
January 10: Ten years work in the most unforgiving of environments and we are ready to take
on the world. Working on the assumption that its easier to remove features than
add them, we went for the high end first then we could offer a comprehensive
service cost effectively. The results are seen on this page.
Everyone wants full automation but few have ready access to the funds. RotaTrack
Lite provides a high degree of automation to routine weekly tasks plus general
shifts for an introductory
£3125.
To create a rota it is necessary to know who is available and who is not, who is
on-call or on a shift and what fixed sessions and other duties need to be
filled.
RotaTrack Litre's diary provides lists of available and unavailable staff that
it uses to allocate fixed sessions, and fill gaps using available qualified
staff. User can then allocate general shifts
as appropriate from a drop-down menu. Most importantly RotaTrack Lite prevents
double booking.
In use operators need to maintain a computerised departmental diary and weekly
templates into which rotas can be flowed and trainees allocated. This is all
controlled by a module taken from our high end fully automated RotaTrack.
Since launching RotaTrack to staff operating theatres it has been evident that
delivering full automation, whilst
being everyone’s dream, is in practical terms a long and hard slog. The sheer volume of
information required from each hospital to run RotaTrack is formidable and
can prove too much for all but the most dedicated. Our experience shows that
providing a powerful departmental diary is available the first 70% is
relatively simple and cheap. It
’s the last 30% that costs. And not just in monetary terms but in time and
effort.
RotaTrack Lite is useful where small groups are needed and where matching
individuals skills and specialties to complexity of task is required ie a
theatre list of available and qualified Surgeons, Anaesthetists and Nurses.
These features would be useful for Emergency Services etc.
Low cost diary & shifts rostering with Excel facilities £4250*
Database Publishing
After nearly a years trials in Australia we are ready to unveil a new low-cost
rostering package aimed at addressing complex shift requirements. Shiftmanager
will be available in June. This will take RotaTrack out of the hospital
environment into much broader areas.
Our high-end Rotatrack is a powerful relational system that is data hungry and
requires careful thought in configuration to achieve very high levels of
automation. Drawing on the power and flexibility of this system we can provide
an off-the-shelf product at the lowest cost possible but with a high degree of
automation. We have links to Excel to provide maximum user-friendliness with
high quality readability. Features include:
1 Work groups with limits on numbers of staff that can be away at any one time.
Other limits are also provided.
2 Excel templates to provide user friendly layouts and an easy means of
manipulation for the user to maintain maximum control.
3 The results are then fed back to the RotaTrack engine to provide the power of an
SQL relational database for data manipulation and reports.
4 A list of leave booked and leave requested is provided to help with decision
making.
5 Lists of available and un-available staff are provided.
6 Tracks hours and highlight the weekly hours below and above pre-settable
totals..
7 Locks Excel to 4D to maintain data integrity templates must reflect the diary
8 Different Public Holiday pattern can be definable.
9 A spreadsheet based rota is used for semi-auto rota generation (drop-down lists
of available qualified staff are provided for rapid layout).
10 Duties are allocated and colour formatted based on an alpha character(s) being
keyed where appropriate.
11 Pattern recognition inherent in the colour lay-out aids quick comprehension.
12 Users can set-up templates which are auto-generated 13 weeks at a time.
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This example shows approved Diary bookings flowed into a standard wall planner for instant identification of all absences (colour coded for ease of use).
An example of the impact of character recognition. Handling the allocation of
complex shift patterns fairly and uniformly, with intervention via a
spreadsheet as necessary. Hands-on management control was a priority, rather
than full automation. This example handles 12 x 24 hour shifts (32 staff and 21
duties per day. Note the fortnightly averages and details of hours worked.
ShiftManager Benefits:
• User sets ‘Away limits’
• ‘Pattern-recognition’ through Excel templates puts the user in control with informative visual
feedback
• Powerful SQL database drives speed and productivity
• Lists of available and unavailable staff provided for any period - even prior to
allocation.
• User configured to comply with ‘Working Time’ or other limits.
• Links established between duties and rest periods.
• Controls up to 40 staff and 15 duties.
ShiftManager Pro version option - £6950*
• Less restrictions on the number of staff up to 100 and duties 25).
• Track number and type of night units over. given time period e.g. Mon/Tues;
Wed/Thurs; Fri/Sat/Sun.
• Track number of days between night units and weekend day units.
• Track number of long weekends over given time period.
• Identify required shifts ( Afternoon - Mon to Fri etc). Also identify days they
are missing and identify numbers worked by individuals over given time span.
• Be able to define pattern of night units.
• Generate pattern of nights according to numbers sharing rota.
• Web based leave applications & management with extra web server.
• Duties are allocated and colour formatted based on alpha character(s) being used. User defined in this option.
* These are introductory offers & prices will change.
Studio Box have written the following database publishing software: EasyBoxes
(Autos and Real Estate), Instad (In-store Artwork generation).
Major supermarkets use Instad Our retailing solutions include a Point of Sale System and a Ticketing System
used by many leading retailers in the UK.
Homebase, Safeway, Saintsbury’s and the Co-op have all bought systems. By checking calculations (discounts) and auto flowing existing data and pictures
into templates and auto-formatting productivity is increased.
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Rapid layout of newspaper Ads: Easy Boxes will lay out ‘Trader style’ ads at speed using its powerful database engine. Any number of elements (text & pictures can be loaded into a defined box and formatted to fit.
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For further information on rotas go to: www.rotatrack.com or call Adrian Goodman on (0118) 946 3336.