RotaTrack is a management tool for reporting, projecting & recording all departmental activities in any industry.
RotaTrack provides ‘intelligent’ & fully automated rostering at Derby & St Georges).
Earlier in the year we announced that three hospital installations were nearing
completion. What we did not say was that two of the three were major
installations - St Georges is recognised as one of the largest teaching
hospitals in the UK. St Georges ( London ), who have been using the diary and
management parts of RotaTrack for years but have never had the time to complete
the installation because they could not free-up the time to dedicate to
RotaTrack. Ironically enough RotaTrack when completed will free-up the admin
staff for just such projects. More importantly the data provided makes many
‘admin’ jobs simpler.
St Georges (Tooting) has around 80 Consultants and 60 trainees and still need to
clarify and check some data, and run rotas while we complete some minor extras
that will help them further. The actual
installation of full and real automation takes longer than ‘click and allocate’. But after installation one click is enough to create a rota - you don’t have to plug in your own resident expert and then watch him/her work for hours
across the internet allocating each clinician from a drop down menu.
(RotaTrack Lite does this at only £6500 – but it automates fixed session allocation and you don’t need to worry about the speed or availability of the internet).
It took us just four days on-site in London to complete the largest ever
Anaesthetics installation. St Georges will rapidly confirm that compiling rotas
is just one of the many tasks that RotaTrack automates. Nearly 200 reports on
training, absences, cancellations - with reasons, become available at the click
of a mouse. We have (as a result of protracted installations) now phased the
introduction of RotaTrack to supply an enhanced RotaTrack Lite set of features
as Phase 1 to enable hospitals to short-cut to levels of automation way beyond
the capabilities of any other product (The basic RotaTrack Lite is available at
£6,500).
Database Publishing
Low cost diary (£365) - contols departmental leave, lists available staff and creates reports
High flying RotaTrack with Flying Doctor
The world renowned Flying Doctor Service WA has ordered a customised version of RotaTrack. They expect to gain considerably from the
automation of a complex task that requires maximum flexibility. The forward
projection enables the identification of potential issues at an early stage to
and to properly assess the complications. Peter Solomons, Technical Director of
Studio Box, explained,
‘We need to turn one part of RotaTrack around and assign by person rather than by
shift. We were already considering this for a Radiology installation, but we
need to make sure that this is the best route and we need to look at the
knock-on effect (RotaTrack needs to complete millions of calculations using
nearly 3,000+ fields and tables in the larger environments). That
’s where intelligent rostering scores every time over the browser based search systems.’ Fuller details to come in the near future.
Studio Box have written the following database publishing software: EasyBoxes
(Autos and Real Estate), Instad (In-store Artwork generation).
Major supermarkets use Instad Our retailing solutions include a Point of Sale System and a Ticketing System
used by many leading retailers in the UK.
Homebase, Safeway, Saintsbury’s and the Co-op have all bought systems. By checking calculations (discounts) and auto flowing existing data and pictures
into templates and auto-formatting productivity is increased.
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Rapid layout of newspaper Ads: Easy Boxes will lay out ‘Trader style’ ads at speed using its powerful database engine. Any number of elements (text & pictures can be loaded into a defined box and formatted to fit.
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Shiftmanager from £8,000
This example shows approved Diary bookings flowed into a standard wall planner
for instant identification of all absences (colour coded for ease of use).
An example of the impact of pattern recognition. Handling the allocation of
complex shift patterns fairly and uniformly, with intervention via a
spreadsheet as necessary. Hands-on management control was a priority, rather
than full automation. This example handles 12 x 24 hour shifts (32 staff and 21
duties per day. Note the fortnightly averages and details of hours worked.
After nearly a years trials in Australia we are ready to unveil a new low-cost
rostering package aimed at addressing complex shift requirements. Shiftmanager
will be available in June. This will take RotaTrack out of the hospital
environment into much broader areas.
Our high-end Rotatrack is a powerful relational system that is data hungry and
requires careful thought in configuration to achieve very high levels of
automation. Drawing on the power and flexibility of this system we can provide
an off-the-shelf product at the lowest cost possible.
Features include:
1 Work groups with limits on numbers of staff that can be away at any one time.
Other limits are also provided.
maximum control.
3 All results are then fed back to the RotaTrack engine to provide the power of an
SQL relational database for data manipulation and reports.
4 A list of leave booked and leave requested is provided to help with decision
making.
5 Lists of available and un-available staff are provided.
7 Locks Excel to 4D to maintain data integrity templates must reflect the diary
8 Different Public Holiday pattern can be definable.
9 A spreadsheet based rota is used for semi-auto rota generation (drop-down lists
of available qualified staff are provided for rapid layout).
10 Duties are allocated and colour formatted based on an alpha character(s) being
keyed where appropriate.
11 Pattern recognition inherent in the colour lay-out aids quick comprehension.
12 Users can set-up templates which are auto-generated 13 weeks at a time.
For further information on rotas go to: www.rotatrack.com or call Adrian Goodman on (0118) 946 3336.
